Posts Tagged Microsoft Outlook
Google Calendar in Joomla
Posted by Mark Raborn in Joomla on 2010/02/15
Google Calendar in Joomla
The Joomla GCalendar is a Google Calendar bridge to Joomla. The project is hosted at code.google.com where you can find code, project announcements, and their support links.
Support for GCalendar is in
The following setup excerpts are from their DocuWiki at http://g4j.laoneo.net
Prerequisites for GCalendar
The prerequisites for GCalendar is a Google account and the Google calendar service initialized.
Getting started with GCalendar
http://g4j.laoneo.net/content/docu/doku.php/id,docu;gcalendar;version_2.1.x;getting_started/
- Install the component
- Import your calendars
- Share the Calendar with the public (OR) us the magic cookie (which makes Private Calendars accessible through Joomla). More at Google’s Calendar API . A video is available on magic cookie at YouTube
- Create menu entries
- Install the modules ( and enable them )
- GCalendar suite contains
- mod_gcalendar.zip
- mod_gcalendar_next.zip
- mod_gcalendar_upcoming.zip
- Install the plugins ( and enable them)
- plg_gcalendar_next.zip
- plg_gcalendar_search.zip
- Enjoy
Sharing the Google Calendar with the Public
To share your Google Calendar with the public ( and for use in Joomla )
- Go to http://www.google.com/calendar
- Log in using the appropriate credentials for this “shared calendar”
- Click the Settings link
- Under Calendar Settings, click the Calendars tab
- Locate your calendar under My Calendars, click Share this calendar
- Check the box [ ] Make this calendar public, click the Save button at bottom of page
- Now, click on the link to YourCalendar
- The available options for YourCalendar will have changed. Scroll to the bottom. In the section named Calendar Address, click the HTML button, copy the html text and paste into your browser to view your shared public Calendar as it appears on the internet.
- NOTE: This is the Calendar information that will be shared with GCalendar in Joomla.
Sharing the PRIVATE Google Calendar with Joomla
To share your “private” Google Calendar with the Joomla CMS
- Go to http://www.google.com/calendar
- Log in using the appropriate credentials for this “calendar”
- Select the drop down arrow next to your Calendar, then click the Calendar Settings link
- Scroll to the bottom. In the section named Private Address, click the HTML button, copy the html text.
- Go to the Components, GCalendar, GCalendars in Joomla
- Select the appropriate Calendar by clicking it’s link
- in the Magic Cookie filed, past the HTML path copied from above.
- Now DELETE the entire path from “http://-in-the-beginning-to-pvttk=“
- Leave everthing after pvttk= in your GCalendar Magic Cookie settings, and Save
- NOTE: This is the PRIVATE Calendar information that will be shared with GCalendar in Joomla.
See the magic cookie at YouTube video walk-through.
Google Email Replies through GCalendar for Joomla
Setting up a global address to receive email related to Calendar Events in Joomla is a consideration when using GCalendar. Individual events in GCalendar can be accessed invoking the mailto: links to the Google Calendar recipient. Having a global email address such as ( info@yoursite.com ) or ( calendar@yoursite.com ) may be advisable. A Google account and Calendar could be established for just this purpose.
Google Calendar Support Topics for Microsoft Outlook
Another significant question ( for Exchange and Outlook users ) who may want to push Outlook generated content into Google Calendar is the ability to Sync Google Calendar to Microsoft Outlook.
Here is the Google Calendar Support Link
Introduction to Google Calendar sync with Microsoft Outlook
Check out the Introduction to Google Calendar Synchronization
Get Started
If you’re setting up Google Calendar Sync for the first time, you’ll need to:
- Check your compatibility.
- Download Google Calendar Sync.
- Agree to the Terms of Service and finish installation.
- Select the appropriate Sync Option and time interval.
Details for each Sync Option can be found here.
Sync options with Google Calendar Sync
Setup Sync Options between Google Calendar and Microsoft Outlook
2-way sync
All events in your primary Google Calendar and your default Microsoft Outlook calendar are synced together. Once you’ve selected this option, any changes you make to events in either Google Calendar or Microsoft Outlook Calendar will be reflected in both applications.
If you modify the same event multiple times in both applications, the most recent update will sync between Microsoft Outlook Calendar and Google Calendar. Additionally, if you delete an event in Microsoft Outlook Calendar or Google Calendar, this event also will be deleted when viewing the other application.
Please note that Google Calendar Sync syncs all of the events in both your default Microsoft Outlook calendar and your primary Google Calendar. Currently, there is no way to sync events within a specific time frame in your calendar.
1-way: Google Calendar to Microsoft Outlook calendar
All events in your primary Google Calendar are added to your default Microsoft Outlook calendar. During subsequent sync cycles, any updates made to events in Google Calendar will be reflected in Microsoft Outlook Calendar as well. Keep in mind that any events created or modified in Microsoft Outlook Calendar won’t be reflected in Google Calendar.
1-way: Microsoft Outlook calendar to Google Calendar
All events in your default Microsoft Outlook calendar are added to your primary Google Calendar. During subsequent sync cycles, any updates made to events in Microsoft Outlook Calendar will be reflected in Google Calendar. Keep in mind that any events created or modified in Google Calendar won’t be reflected in Microsoft Outlook Calendar.
Outlook autocomplete suggests and remembers email addresses
Posted by Mark Raborn in Outlook on 2009/08/11
Microsoft Outlook can remember email addresses as you type them into the TO CC and BCC fields. This feature is called autocomplete and will memorize and automatically fill in any email address you type in and send using Outlook.
As a an IT Pro who works regularly with Microsoft Exchange and Outlook, I get asked the ” How does Outlook remember email addresses ” question constantly… So, how do you turn on Outlook autocomplete for email ?
Outloook 2007 autocomplete addresses
Turn Outlook 2007 Autocomplete On or Off
http://office.microsoft.com/en-us/outlook/HA102511221033.aspx?pid=CH100776981033
AutoComplete – Using the automatic name fill-in feature in Outlook 2007
http://office.microsoft.com/en-us/outlook/HA100978871033.aspx?pid=CH100776981033
Delete a name from Autocomplete in Outlook 2007
http://office.microsoft.com/en-us/outlook/HA102509951033.aspx?pid=CH100776981033
Outlook 2003 Autocomplete email addresses
Outlook 2003 email autocomplete name suggesting
http://office.microsoft.com/en-us/outlook/HP063767541033.aspx
Backup Outlook Autocomplete email address store
Copy Autocomplete name list to another computer
http://office.microsoft.com/en-us/outlook/HA011394511033.aspx
Windows XP
GO TO drive:\Documents and Settings\user\Application Data\Microsoft\Outlook
Windows Vista
GO TO drive:\user\AppData\Local\Microsoft\Outlook
**find a file named profilename.nk2
Sharing Microsoft Outlook Folders with others
Posted by Mark Raborn in Office on 2008/06/09
Sharing data with other users can be a real benefit to productivity. Many of us have team members, colleagues, right-hand men and women needing access to (and whom we very much want to give access to ) our contact manager data.
Can we do it? Absolutely.
Recently we wrote an article on how to share Microsoft Outlook Contacts with other users . Visit that article to understand how to share Contacts in Outlook.
This article focuses on the other types of Folders residing in the Outlook directory structure. They are
- Calendar
- Inbox
- Notes
- Tasks
- etc…
Sharing these folders requires two major steps (with little ones in between)
The MAJOR STEPS are:
- Share the Mailbox and folders of the source user
- Change the Mailbox settings of the recipient user and Add the resources from the source user
The minor steps can be fit inside each of the MAJOR ones.
Requirement: sharing contact information in Outlook requires the use of Microsoft Exchange Server.
Here we go:
STEP 1: Sharing Outlook Folders with others – (sharing the source)
You can share Calendar, Email/Inbox, Journal, Notes, Tasks and other folders with users in your Exchange organization. Sharing these folders in Outlook is very similar to sharing folders in the Windows file system with one glaring exception. YOU MUST SHARE THE FOLDERS ABOVE THE TARGET FOLDER YOU INTEND TO SHARE.
As an example, if you had an email subfolder for your online bills, then each folder above your online bills would have to be shared also (using Microsoft Outlook permissions) to allow access to the folder further down the tree.
- Mailbox (shared)
- Inbox (shared)
- my online bills (target Share)
- Inbox (shared)
EXAMPLE: Share a Folder in Microsoft Outlook
- Open Microsoft Outlook
- Change to Folder view
- Right click on the Mailbox – Your Username folder and select Properties for Your Username
- select the Permissions [tab]
- click the Add button
- from the Add Users windows, highlight he user you want to share your data with, click Add and click OK
- now back at the Permissions [tab], highlight the user you just added and set their Permission Level using the drop down menu to Reviewer
- Now you can proceed to share folders within Microsoft Outlook
To Share Folders in the Shared Mailbox – Your Username (using Inbox as an example)
- Open Microsoft Outlook
- Change to Folder view
- Right click on the Inbox folder and select Properties
- select the Permissions [tab]
- click the Add button
- from the Add Users windows, highlight the user you want to share your Inbox with, click Add and click OK
- now back at the Permissions [tab], highlight the user you just added to the Inbox and set their Permission Level using the drop down menu to the level you want to grant that user.
- Permission Level(s) are
- Owner
- Publishing Editor
- Editor
- Publishing Author
- Author
- Nonediting Author
- Reviewer
- Contributor
- None
You can follow this principal with each type of folder and at each level, sub-folder, etc.. (not just the Inbox). So, as you want to share your Calendar, Email/Inbox, Journal, Notes, and Tasks just repeat the procedure above.
A reminder about SubFolders (as in the my online bills example above) be sure to share each folder above the target folder with at least Reviewer permissions. This is required so that the target folder is accessible. Then set the higher share permission on the target folder itself.
Granting higher permissions at the subfolder level does not propagate upward to parent folders. So if you grant Publishing Author to another user for an email subfolder (below the Inbox), they will be Publishing Author at the subfolder only. They DO NOT have the same permission at the Mailbox OR Inbox level, only on the subfolder level. The Mailbox and Inbox will remain at Reviewer (if that’s what you set) just as in previous steps.
STEP 2: Sharing Outlook Folders with others – (setup the recipient to access the share)
Now that the folders have been shared, we must setup the recipient users Outlook to access the shared folders.
- open Microsoft Outlook
- on the Tools menu, select Account Settings
- highlight the Microsoft Exchange based email account, and click Change
- on the lower right, click More Settings
- select the Advanced [tab]
- in the Mailboxes outline, click the Add [button]
- type the username of the Exchange user from which the folder(s) were shared
- click Next, click Finish
- close Outlook and then re-open Outlook
- the folders should appear on a separate node in your folder tree
That’s it!
If you would like more information about Microsoft Outlook and what it can do in your organization, please contact WIGITAL. We install, configure and optimize Microsoft Exchange, Microsoft Outlook and Microsoft Mobile devices for networks both small and large. Call us or email us through our website.
FURTHER READING
Share Microsoft Outlook Contacts with others
Posted by Mark Raborn in Office on 2008/06/09
Outlook is one of the success stories for Microsoft. It is a sound program, offers a wide array of functionality and is relied on by literally millions of people. Outlook does a-lot. There are quite literally hundreds of books published on the program (IMO a real litmus test) demonstrating the reach of Outlook in business.
I run into a lot of Outlook questions.
One of the questions I’m asked most often by my business clients is “can you get the Spywar….” (oh wait – different article). Ah, yes.. here is the question:
How do I share my contact information in Microsoft Outlook with other users?
Requirement: sharing contact information in Outlook requires the use of Microsoft Exchange Server.
For Clients on the Microsoft platform it is likely you are already using Exchange. Exchange is a highly robust Email Server that delivers mail in the Windows environment. It may already be in place within your infrastructure (just check with your System Administrator). If it is, simply follow these directions.
- Open Microsoft Outlook
- Change to Folder view
- Right click on the Contacts folder
- select Share Contacts
- in the To… field, type the name of the person in your Exchange organization with whom you want to share your data
- NOTE: there is a checkbox [ ] Request permission to view receipient’s Contacts folder
- IF you want to view the contacts of the receipient (the person you are sharing your Contact info with, then click this checkbox
- click Send
To share your contacts with more than one person
- Open Microsoft Outlook
- Change to Folder view
- Right click on the Contacts folder
- select Properties
- select the Permissions [tab]
- click the Add [button]
- highlight the users/groups that you want to grant permission to view Contacts, and click Add
- click OK (this will close the Add Users windows
- you can now View the Name of the user/group you have added in the Permissions window
- highlight the user/group
- using the Permission Level: dropdown menu, selectd the permission level for the user/group
- PERMISSIONS INCLUDE:
- Owner
- Publishing Editor
- Editor
- Publishing Author
- Author
- Nonediting Author
- Reviewer
- Contributor
- None
- PERMISSIONS INCLUDE:
- Observe how each permission level alters Read, Write, Delete items, and Other permission categories
- click OK to close and apply your settings
Note: these same principals can be used with other Folders in Outlook as well. We have written a separate article on sharing folders (other than Contacts) in Microsoft Outlook. You can share your Inbox, your Tasks, Notes and more. Check out the article here.
If you would like more information about Microsoft Outlook and what it can do in your organization, please contact WIGITAL. We install, configure and optimize Microsoft Exchange, Microsoft Outlook and Microsoft Mobile devices for networks both small and large. Call us or email us through our website.
FURTHER READING
CLOSING NOTE:
For clients on other Operating Systems than Windows, it is possible Exchange Server can be the Email solution even in a non-Windows specific topologies. Ask your System Administrator (or call WIGITAL) to affirm whether running Exchange is a possibility in your environment. Exchange is a complete unified messaging solution and it does a lot more than just email. 